To Create an RFQ (Outside the System)
When you create and RFQ for orders placed outside of e‑GOS, you enter information about the award. The e‑GOS system uses this information to help make sure that you do not enter a duplicate order.
In the Left Rail in the e‑GOS dashboard, click Create, then click CIO-CS (Commodities &Solutions).
In the CIO-CS (Commodities & Solutions) page, click RFQ Outside the System.
In the Enter Key Award Information to Begin the RFQ Process page, enter the following information, then click Continue:
Order Number
Award Recipient
Award Date
Total Amount Including NCAF
In the Title and Description page, do the following:
Enter the following information:
Title
Description
Select the Customer's Department from the Select Department drop-down list.
Select the Customer's agency from the Select Agency drop-down list.
In the Primary Point of Contact area, click Other then enter the name of the Primary Point of Contact. Click Search, then select the contact.
Tip
Points of contact must be active in the e‑GOS system. You can send an invitation to users who do not have an e‑GOS. Until the user registers for e‑GOS, you cannot add them as a Point of Contact. You can wait for the user to register or select a different point of contact for the RFQ.
In the Secondary Point of Contact area, select a secondary point of contact.
Tip
The primary and secondary points of contact should be different users.
Click Save & Continue.
In the Determine Your Contractor Selection page, verify the Contract Holder and Award Designation, then click Save & Continue.
In the Independent Government Cost Estimate (IGCE) page, enter the total value of the IGCE, then click Save & Continue.
In the Assisted Acquisition page, in the Is this an assisted acquisition? area, select Yes or No. If you select Yes, select the Assisting Agency and Requiring Agency from the drop-down lists. Click, Save & Continue.
In the Attach CLIN(s) page, do the following for each CLIN that you need to attach:
Click Search & Attach CLIN(s) In Catalog.
Enter the item to search for in the Search for Approved CLIN(s) field.
Tip
You can search by name, description, or ID. To narrow your search, select a filter from the drop-down list.
Click Search.
In the Search Results dialog, select one or more CLINs to add, then click Add CLIN(s).
Tip
You can click the Items per page drop-down list to control how many items appear in the list. By default, 10 items appear at a time.
You can click < to view the previous page of items or > to view the next page.
In the Attach CLIN(s) page, enter the price per item in the New Price field, then enter the Quantity.
In the Enter Award Information page, do the following:
Verify the NCAF Percent.
If needed, add the Expedited Shipping Fee.
If needed, upload any supporting files.
in the Award Details area, do the following:
Click the pencil icon (
).in the Contract Holder Awardee page, do the following:
Verify the Order Number.
Select the delivery type from the Delivery Type drop-down list, then enter the delivery date information.
Verify the Total Amount Including NCAF.
Upload an Award Document. You may also upload one or more Support Documents if needed.
Click Save.
Click Save & Continue.
In the RFQ Processed Outside of e‑GOS page, do the following:
Review the information.
Select the I certify that all the information and values, to the best of my knowledge, match the award document and/or Contracting Officer's intent and authority checkbox.
Click Submit.
In the RFQ (Outside of the System) has been successfully created pop-up, click Close. The Activities dashboard appears.