e‑GOS NITAAC User Guide

There were errors in some of the layout, text format, table layouts, spacing, colors, date formats and so on. In addition, we found a small number of spelling and grammatical errors and fixed them.

The e-GOS system now warns you 7 days before your password expires.

In the Finance Dashboard, Contract Holders with more than one contract only appear one time.

Previously, when you clicked Export on the Activities Dashboard, only visible items were exported. The e-GOS system will now export all of the found items. (Note: Add note to docs.)

When logging in, the Dashboard no longer appears until it is fully loaded.

A Contract Holder can only have a single change to a specific item in the GSS Catalog in review at one time. When review is complete, the Contract Holder can submit additional changes to the item.

The GSS filter appeared in advanced search for CIO=SP3 and CIO-SPR Small Business Contract Holders.

When a Federal Customer views responses, CIO-CS and CIO-SP3/SP3 Small Business showed different statistic types.

We updated the text of the email notification to Contract Holders when e-GOS generates a new invoice.

If a Modification was approved, then unapproved, then approved again, the Finance dashboards could calculate the total modification amounts incorrectly.

If a Finance User added comments when adjusting an invoice, the comments did not appear in the ledger.

The Submit Adjustment button was enabled when a NITAAC user adjusted an award but no adjustment was entered.

Clarified the message that appears for Contract Holders on a Quarterly Activity Report that does not include any Funding Modifications or a Quarterly NCAF Report that does not include any NCAF payments.

If a Finance User added a negative credit to a Contract Holder, e-GOS did not display an error message.

Improved the handling of Contract Holder metrics in the Finance User view for Contract Holders with more than one contract.

Improved how we validate data when users enter an initial award.

If a Contract Holder submitted a Modification for a newly-awarded GSS Order and a NITAAC Contracting Officer approved the Modification, the Left Rail could fail to properly appear.

The Submit button in Contract Holder Profile Management is now unavailable until the profile is changed.

If an Activity has a created but not yet released Amendment attached and the Activity is Awarded, the Delete and Release buttons no longer appear in the Amendment actions.

The Respond item no longer appears for NITAAC Contracting Officers for an activity that has been Awarded.

Contract Holders and Federal Customers who use a username and password to access e-GOS can now change their Password and Secret Question in their Profile. (Include links to help)

In the Contract Holder Activity and Metrics dashboard, the percentage change in the Total Awards area were displayed incorrectly.

When you log in with an expired but otherwise valid password, e-GOS now prompts you to change your password immediately.

The Save &Review button in the Adjust Award pop-up is no longer active if you have not made a change

Corrected an error that could occur when a Contract Holder deleted an active Add On for a product in the GSS Catalog.

Contract Holders were unable to search for Placed Orders in GSS.

The e‑GOS system now sends a confirmation email to the Contract Holder Program Manager when they certify Quarterly reports.

There were errors in some of the layout, text format, table layouts, spacing, colors, date formats and so on. In addition, we found a small number of spelling and grammatical errors and fixed them.

If a user created a new Activity then edited the Question and Answer period before releasing it, the e‑GOS system could display the wrong response deadline.

Updated the error message that appears when a user tries to create a duplicate Modification number for a specific order number.

If a Contract Holder has more than one internet domain, the Contract Holder Profile now lists all registered domains.

If a user made changes to the dates in the Submit pop-up, the Submit button would be disabled.

Updated the error message that appears when a Contract Holder Limited View user clicks the Respond tab for CIO-CS Activities.

Updated validation for Option Period start and end dates.

Files that were set as Visible to Contract Holders in RFQs in the Brand Name Justification and Shipping Information pages were not visible.

If a user created and saved, but did not yet release, an Extension Notice or Point of Contact Amendment with one or more attached documents, then created an Add/Delete Documents Amendment, all of the documents would appear in the Add/Delete Documents Amendment.

If a new Contract Holder user whose status had not been changed from "Initial" tried to login, an incorrect error message appeared.

A Contract Holder can now enter notes when reporting a modification. The NITAAC Reviewer can see these notes.

In the Clarify & Discuss section, the names of uploaded files were not correctly displayed.

If a user closed the Multi-Factor Authentication pop-up instead of entering the value, an error would occur and the e‑GOS System would not load properly.

If a user deleted an approved Modification that adds option period and changes the Award Celing, then deletes the Option Period, the Total Award Ceiling amount is not updated properly.

Is this close enough to a a duplicate of NGS-15059 that the text there covers it?

When a user creates an Outside System RFQ and attaches a CLIN, the generated CLIN document is not attached to the Activity, and the correct Total Quote Amount does not appear.

When a Contract Holder views an Activity that has an open Clarify & Discuss, they can now click Update Your Response to open the Clarify & Discuss page.

Updated the way that deleted Option Periods are handled when a Modification is unapproved.

We improved the performance during login and when clicking items in the Left Rail.

When a user is creating a CIO-SP3 Small Business TOR, the "Additional Filters" items did not display the correct items.

When a user created an Extension Notice Amendment, the default Question and Response deadlines were identical.

When a user viewed an existing Amendment, the Save and Close and Release buttons were enabled, even if the user did not make changes.

If a user viewed a Contract Holder that had one or more Unreported Mod 00s or Modifications Requiring Approval, then opened an Activity and clicked the Administration tab, an error would occur.

If a Contract Holder has contracts for multiple GWACs, only some of the available Activity types appeared in the Advanced Search page.

If a NITAAC Finance user reviewed a Payment that was waiting for approval, an error could occur.

Users can no longer delete documents from completed Clarify & Discuss conversations.

Added a Select All button to the Task Area list when creating an activity in CIO-SP3 and CIO-SP3 Small Business.

Added the ability for a NITAAC Finance User to add a credit for a Contract Holder, as well as the ability of a NITAAC Contracting Officer to approve the request.

Added NCAF Balance Due to the Contract Holder Details page.

When you report on an award with option periods, we now automatically suggest the day after the last period's end date as the new start date.

You can now attach a document to an Extension Notice Amendment.

We improved the responsiveness and speed of the e‑GOS system when a user has been logged in for a long time.

When a non-NIH user logs in and has an expired password, e‑GOS now forces the user to change their password before they can complete the login.

The e‑GOS system now sends an email to users when their password expires.

There were errors in some of the layout, text format, table layouts, spacing, colors, date formats and so on. In addition, we found a small number of spelling and grammatical errors and fixed them.

If a NITAAC Finance User added an additional document to a payment that was waiting for approval, the e‑GOS system could display incorrect information about the previously-existing documents attached to the payment.

On the Activities dashboard, NITAAC users can now choose to view all activities or only activities they create, review, or are a Point of Contact.

On the User Management page, we removed unused user statuses.

When viewing a quote, you can now sort the table of attached CLINs.

Improved the handling of automatic timeouts.

If a NITAAC User reviewing a reported modification changed the Awarded Amount, the Total Awarded Amount (Ceiling Amount) did not update properly.

The e‑GOS system now sends an email to NITAAC Finance users when a payment is reported for an unapproved modification.

When a user added a document to an Extension Notice Amendment, it did not appear in the Supporting Documents in the Activity Details.

When a user created an amendment with one or more attached documents, the documents could appear in an incorrect section of the Amendment Details Documents tab.

If a Contract Holder selected "No Response" for an Activity and "Other" as the reason, they could save the response without entering details about the reason for the No Response.

If a user created an Add/Delete Documents amendment, existing files did not appear in the Uploaded Documents list.

When a Contract Holder Program Manager made changes to the Contract Points of Contact, e‑GOS did not list the changes in the correct order.

If an amendment is deleted, the attached files are not removed from the e‑GOS database.

If a payment was recorded towards an approved modification and the modification was subsequently unapproved, the payment did not appear. The payment is now associated with an unapproved invoice.

When a NITAAC user views the Activity Alerts dashboard, Credit Approval Requests now include the Requested Date instead of the Payment Date.

If a user creates a new Amendment, then uses the Release command in the Actions () menu to release the Amendment, the change now appears immediately in the Amendment status.

If a NITAAC user reports and approves a funding modification, the Pay.gov ID appeared as "Unknown," when it should appear as "N/A."

When a user added a document to a Change Point of Contact Amendment, they could release the amendment without specifying if the document should be visible to Contract Holders.

The Adjust Award option was available after a Modification had been reported.

Updated notifications sent to Contract Holders who have not logged in for 60 days.

When a Contract Holder submitted a Profile update, the Approve and Reject buttons for NITAAC users did not appear in some circumstances.

If a NITAAC user approved a Funding modification, the modification did not appear in the Payments needed page for a NITAAC Finance user.

In CIO-SP3 and CIO-SP3 Small Business, under certain circumstances, the document type did not appear in an amendment.

When responding with a Quote, Contract Holders can now include multiple instances of the same CLIN with different prices and quantities.

When a Contract Holder submitted a revised proposal as part of a Clarify & Discuss, under certain circumstances, the e‑GOS system could fail to save the revision properly.

Updated the list of statuses that appear in the Advanced Search fields.

If a user clicked the browser's Back button, e‑GOS could fail to properly update the window.

Updated the Account drop-down to better accommodate long user names or email addresses.

For NITAAC users, on the Contract Holder Profile Management page, the Contract Holder details button is now unavailable if you are already viewing the details for the Contract Holder.

There were errors in some of the layout, text format, table layouts, spacing, colors, date formats and so on. In addition, we found a small number of spelling and grammatical errors and fixed them.

The "Awarded this Week" count in the Activity Alerts page was not updating correctly.

If a user tried to reset their password and entered an incorrect answer to the security question multiple times and locked their account, e‑GOS did not change the password when the user account was set to Active and the user entered the correct answer to the security question.

If a user created a TOR or RFQ Outside System Order and navigated to a new page from the Enter Key Award Information page, e‑GOS did not prompt the user to save the changes before changing pages.

If a user creates an activity, then makes changes to the activity on the View All page, and releases or submits the Activity without saving, e‑GOS could warn the user about leaving the page.

If a Contract Holder created and saved a response in a Clarify & Discuss but did not submit it, e‑GOS could mark the revision as submitted when it was not yet complete.

Some user roles started on the incorrect dashboard when the user logged in.

Users with multiple roles assigned could click user interface elements while the Select a Role dialog box was visible.

When a new user registered for e‑GOS, the registration email did not include the user's password.

When a Contract Holder entered a quotation expiration date, it was possible to select a date in the past.

If a user who was already registered in e‑GOS tried to register again, an incorrect error message appeared.

The Profile and Preferences pages are now accessible in the GSS and TRP pages.

If the same user appears multiple times in the Contract Holder profile, e‑GOS can fail to properly save changes made to the profile.

If a System Administrator making bulk changes to users tried to make a change to a user that their organization did not support, an incorrect error message appeared.

If a System Administrator used bulk user actions to reset the password of an active user, the password reset would fail.

In the Activities dashboard, if you searched for text, e‑GOS sometimes failed to find the text if it was inside another word. In addition, search was always case-sensitive.

If search results included more than one page of results, only the first page of results displayed correctly.

If a Customer excluded one or more Contract Holders from an Activity, the Fair Opportunity item in the Activity Details did not display correctly.

When creating a new Activity, the time for deadlines could be saved incorrectly.

If a user logged in to e‑GOS, then manually edited the web address in the browser, e‑GOS could display a blank page.

When creating a new Outside System Order, if a user searched for a CLIN that contained certain characters, e‑GOS could fail to find the item and would display a blank dialog box.

When changing a Contract Holder to the Inactive status, it was possible to save the change without entering the reason that you were making the change.

When a NITAAC user approved multiple Mods with attached documents, the wrong document names could briefly appear in the Modification Details.

In the CIO-CS Catalog, you can now search for characters other than letters and numbers.

When a user changed document type in an Add/Delete Document Amendment, then reverted the change, the Amendment Summary listed the changes incorrectly.

It was possible to create and release and Add/Delete Document Amendment with no document attached.

Updated the error messages that appeared when a user assigned to the Contract Holder Limited View role tried to do something that is not permitted.

If a user tried to login and their status was not Active, the incorrect error message appeared.

In some circumstances, Urgent Alerts would only appear as Banner Alerts.

If an RFQ was scheduled for release on a specific date, the confirmation pop-up message indicated that it had been successfully released to the Contract Holders immediately.

The Summary page in the Activity Details for a Released Activity could show the current date for the Anticipated Award date.

When a Contract Holder viewed the Historic Quarterly Activity report, incorect contract numbers could appear if the user viewed a report for a particular quarter, then returned to the page for all quarters.

If a user was reporting a modification and clicked Back to Modification, e‑GOS could jump to the incorrect page and fail to save the modification data.

If a Federal Customer created an RFQ, removed one or more Contract Holders from the RFQ, and also certified that the Contract Selection follows the FAR Competition Requirements, the Reason and Justification fields were unneeded, but appeared.

Searching for an Activity could fail to correctly find the ID of an Awarded Activity.

When creating a TOR, a user could only change the type of an uploaded document if more than one document was attached.

If a Contract Holder submitted a revised quote, any revised CLINs submitted did not appear with the quote.

An incorrect error message appeared if a user tried to delete a Modification that had already been reported in a Quarterly NCAF Payment Report.

Upgraded the framework to a newer version. Made changes to the user interface code to support upgrading to the next version of the framework.

We upgraded the way that e‑GOS tracks and handles session timeouts when you are not active. This makes sessions timeouts more reliable and more secure.

If you used e‑GOS prior to December 2025, and it's your first time logging in, e‑GOS now automatically prompts you to set up a Security Question to use when you reset your password.

There were errors in some of the layout, text format, table layouts, spacing, colors, date formats and so on. In addition, we found a small number of spelling and grammatical errors and fixed them.

Previously, after the Question and Answer deadline passed, Federal Customers could not view the Q&A Tab in Activity Details. Federal Customers can now view the tab, answer questions, and create Q&A Amendments after the deadline has passed.

If a Federal Customer used the GSS pages to place a GSS order, the order did not appear in the GSS Orders tab. Orders now appear in the page.

If a Federal Customer started a Clarify/Discuss period for an Activity and a Contract Holder started a response to that request but did not submit a revised quote before the extension period ended, then the response could not be submitted.

Filters in GSS have been updated to enhance their reliability and speed.

We improved the way that e‑GOS handles Release, Question, Response, and Award dates that are not in ascending order when a Federal Customer or a NITAAC user creates a new Activity and schedules it to be released on a specific date.

When a Contract Holder responds to an RFQ, e‑GOS no longer includes an asterisk (*) symbol to indicate that both a Primary and an Alternate Contact is required.

When a Federal Customer created a Clarify & Discuss period, e‑GOS set the deadline one hour later than the deadline selected by the customer.

If a Point of Contact included a middle name, it did not appear when you searched for Points of Contact.

If a Federal Customer needed to make changes to an Activity after NITAAC review, additional text could appear before the Activity ID in the Activity Details.

When a NITAAC Finance user approves multiple payments, they can set the OFM credit date for the payments individually or they can set all of the payments to the same date. We updated the way the user selects the option to use a radio button instead of a toggle.

If a user created a new Activity and saved it without releasing or submitting to NITAAC and then made changes to the Assisted Acquisition options, e‑GOS could fail to save those changes.

If a NITAAC Finance user added comments to a payment, e‑GOS could fail to save the comments with the payment.

When a Contract Holder built a quote to respond to an Activity and search for a specific CLIN that did not exist, e‑GOS did not display the correct error message.

If a Contract Holder made changes to an existing CLIN in the TRP Product Catalog, then clicked a different tab without saving the changes, e‑GOS prompted the user to save the changes and then displayed a blank page.

When a Federal Customer or a NITAAC user created an amendment that included a deadline, e‑GOS included the minutes in the deadline. Amendment deadlines now end on the hour.

When a Contract Holder submitted a TRP and a NITAAC user reviewed it, the name of the user who submitted the changes did not appear.

If a Federal Customer or a NITAAC user created an Add/Remove Documents Amendment, they could designate more than one of the files as requirements documents. Only one document in the Amendment should be a requirements document.

If a Federal Customer or a NITAAC user created an Add/Remove Documents Amendment and clicked Back to Amendments without saving the Amendment, e‑GOS displayed an error message. The error message that appeared did not include complete text, and the Save button was not labeled.

When a NITAAC user reviewed a TRP submission, the Approve/Reject options did not appear in some circumstances.

If a Contract Holder submitted a question during a Question and Answer priod and the Federal Customer answered the question, the Contract Holder could delete the question after it was answered.

If a Contract Holder uploaded a spreadsheet to create a TRP, e‑GOS could display an error message with an incorrect number of errors during the validation process.

If a Contract Holder responded to an Activity and submitted the response and then viewed the activity again, they could not close the Activity unless they made a change and saved it.

Some Contract Holders have contracts for multiple GWACS. When a NITAAC Finance user viewed reports these Contract Holders, every report associated with the Contract Holder could appear for every contract. After this release, reports will only appear with their associated GWAC.

Users assigned to the Contract Holder Limited Staff role can view items but not make changes. Each time that a user in this role viewed an item, an error message appeared with a warning that the user was not authorized to make changes.

When a NITAAC Finance user entered payment information in the Add Payments page, the Total Payment Amount field sometimes did not update properly until you moved to a new field.

When a Contract Holder clicked the sort icon on the Needs Review tab in the Submit TRP page, a warning improperly appeared that you are about to navigate away from the page.

When a Contract Holder deletes a newly-approved CLIN in the Product Catalog, a warning could improperly appear that you are about to navigate away from the page.

Users with more than one role assigned could not change roles on the GSS or TRP pages.