Awards and Modifications
When the Federal Customer completes evaluation, the awardee Contract Holder(s) are entered in e‑GOS. The Federal Customer may also enter Period of Performance (POP) and the ceiling values. Once the award is reviewed and approved by NITAAC, the status changes from Evaluation to Awarded.
After the initial award and funding, the Federal Customer may issue additional modifications.
Modifications are used for one or more of the following activities:
Change funding
Exercise an option period
Change an award amount or POP
Add new option period(s)
Delete existing option period(s)
Modifications must be entered into e‑GOS within 10 days of receipt from the Federal Customer.
Note
All modification entries must be approved by NITAAC. Once approved, funding modifications adds a finance line item for invoice creation.
To Report Modification (MOD)
On the Activities dashboard click the ID of the order.
In the Left Rail, click Modifications, The Modifications page appears.
Click Report Modification.
In the Report Modification page, complete the following fields:
Modification Date (OCO Signature Date):
Modification Document Received Date:
Order Number (as listed on Modification)
Modification Number
Click Save & Continue.
In the Modification Data page, your selections change the options available in the Period of Performance table. Select an option for each of the following:
Does this modification change Funding?
The initial award MOD is always Yes.
Enter the Modification Funding Amount in the Period of Performance table.
Does this modification exercise an Option Period(s)?
Select the checkbox
in the Exercise Option Period column for the applicable Option Period in the Period of Performance table.Does this Modification change any Award Amounts or Period of Performance?
For each Period, specify the Start Date, End Date, and Change in Awarded Amount.
Does this modification add any new Options Period(s)?
If you select Yes, then select the number of option periods to add from the drop-down list.
For each new Option Period, specify the Start Date, End Date, and Change in Awarded Amount.
Click
next to a new Option Period to remove it.Does this modification delete any Option Period(s)?
Click
next to an Option Period to remove it.Review all entries, then click Submit to NITAAC. A confirmation message and the Modifications page appears.
To Edit a Rejected Modification (MOD)
If you submit a Modification and the Modification is rejected by the NITAAC reviewer, you can edit the Modification to correct the defect, then resubmit the Modification.
On the Activities dashboard click the ID of the order.
In the Left Rail, click Modifications, The Modifications page appears.
In the Reported Modifications table, locate any Modification whose status is Rejected. Click the Mod Number. The Modification Details page appears.
In the Modification Details page, locate the Rejection Reason. Note what the NITAAC Reviewer needs you to change so they can approve the Modification. At the bottom of the page, click Close
In the Reported Modifications table, locate rejected Modification, then click the (
) icon in the Actions column. The Report Modification page appears with the existing Modification data.Make any changes requested by the NITAAC Reviewer, then click Save & Continue.
In the Modification Data page, make any changes requested by the NITAAC Reviewer, then click Submit to NITAAC
To Report Shipping Data
On the Activities dashboard click the ID of the order.
In the Left Rail, click Modifications, The Modifications page appears.
Click Report Shipping Data.
In the Report Shipping Data page, enter the information for the shipment, then click Add Shipment.